Group home software that runs the whole house. Not just the chart.

The 5:40 a.m. call-off. Someone can’t make first shift at the Maple Street home. Now a supervisor is working a group text at dawn, trying to remember who’s already at 38 hours and who’s approved to work with the younger residents. The schedule lives in a spreadsheet. The overtime lives in a surprise, two weeks later, on the payroll report.

The daily log that lives in a binder. Or worse, a Word doc named DailyLog-FINAL-v3. Second shift writes something important about a resident at 9 p.m. First shift never sees it, because first shift starts in a different building. The running record of who did what - the thing licensing actually reads - is scattered across as many binders as you have homes.

Every home does it a little differently. House A logs med passes one way, House B another way, and the new house doesn’t log refusals at all because nobody told them to. You find out during the licensing visit, which is the most expensive possible way to find out.

The note and the bill live in different worlds. Staff document the day, and then somebody re-types the billable parts into a different system - or doesn’t, and the money just quietly doesn’t arrive.

The call-off → the staff scheduling add-on. The schedule for every home is on one screen. When a shift opens, it’s highlighted before it hurts; staff pick it up or request swaps from their phones, and hours and overtime are visible before payroll, not after. This is the work you’d otherwise pay When I Work and Paychex for separately - here it runs on the same login and the same bill.

The binder → the daily log, on one screen across every home. Every entry is signed, time-stamped, and readable by the next shift in the next building the moment it’s saved. When something important happens at 9 p.m., first shift walks in already knowing. The running record licensing wants is just there, in order, every day, for every house.

The inconsistency → one way of working, in your wording. Med passes, checks, incidents, and chores work the same way in every home - but in your vocabulary. If you say “house” instead of “unit” and “youth” instead of “resident,” Kordera says it too. The forms are yours; the consistency is automatic.

The re-typing → billing straight from the chart. If staff documented it, the claim builds itself - per diem or Medicaid, on your billing rules. One flat bill for the whole agency, no per-claim fees.

The Sunday-night note pile → KORA, the AI scribe add-on. The staff who are best with residents are rarely the ones who love typing. KORA turns what happened into a drafted note in your house’s wording - staff review it, fix it, sign it - so documentation gets finished on shift instead of piling up for whoever closes out the week.

6:45 a.m. - Overnight staff at each house finish their log entries on a tablet before shift change. Day shift walks in and reads the night in ninety seconds instead of deciphering a binder.

8:10 a.m. - Med pass at the Maple Street home. Witnessed, refusal logged for one resident, and the overdue dose at the second house shows up on the supervisor’s board - before it becomes an incident report.

11:30 a.m. - A caseworker calls asking for a youth’s school attendance and home-pass history. It’s two clicks, not a records request. The calendar shows the court date on the 26th, and the right staff already see it.

3:15 p.m. - An incident at the third house. The report is written on the floor, in the moment, on the state’s expected format. It routes to the supervisor for signature automatically, and it’s already part of the record - no SIR binder.

End of month - The daily documentation your staff already wrote becomes the claims and the report the board asked for. Nobody copies anything into a second system, because there is no second system.

Group homes live under state residential licensing: staffing ratios you have to prove, medication logs, fire drills, training hours, incident reporting timelines, and a resident record a surveyor can trace end to end. Kordera keeps all of it as a side effect of daily work - every entry signed and time-stamped, staff training and certifications tracked with expiration reminders, and an integrity-checked audit log underneath everything.

When the surveyor shows up, you’re not rebuilding files. Survey week gets boring. That’s the point.